Session Meeting Minutes

PAGE  498

At Houston and within Houston and Killellan Kirk, the Kirk Session met at 1030 hrs on Sunday 14th  December  2014 and was constituted in prayer by Rev Donald Campbell, Moderator.

The Kirk Session agreed to ratify the following Safeguarding appointment, following successful recruitment to the PVG scheme, regulated to work with children.

Mrs Margaret Holmes, 6 Birchgrove, Houston   (Girls Brigade).

The proposal was unanimously agreed to.

Rev Donald Campbell                                                                        Mr James McBeath

Moderator                                                                               Session Clerk

PAGE  497

At Houston and within Houston and Killellan Kirk, the Kirk Session met at 1040 hrs on Sunday 7th December  2014 and was constituted in prayer by Rev Donald Campbell, Moderator.

The Kirk Session agreed to ratify the following Safeguarding appointment, following successful recruitment to the PVG scheme, regulated to work with children.

Dr Julie Cree, 3 Manse Crescent, Houston (Sunday Club)

The proposal was unanimously agreed to.

Rev Donald Campbell, Moderator,                                              James McBeath,  Session Clerk.

 

Date.Page 494

 

At Houston and within Houston and Killellan Kirk, the Kirk Session met in the Church at 1930hrs on Wednesday 19th November and was constituted in prayer by the Rev Donald Campbell, Moderator.

SEDERUNT/APOLOGIES – The Sederunt book was passed and apologies received.

MATTERS ARISING:-

Election of Elders– following visits to 12 members of the Congregation, Donald confirmed that six have confirmed their acceptance.  The names of these members were notified to the Session and no objections were noted.  It is proposed that an Ordination Service will take place early in the New Year.

Community Council– The Chairman thanked Derek Whittle for agreeing to take on the position as our representative on this Committee for a trial period.

Advertising Signage– Caroline Morrison had investigated the regulations for using signage outside the Church Hall.  Following discussion it was decided not to take this further at the present time.

CORRESPONDENCE:

  • Learn Eldership Book– a copy of this has been received and is available to any Session member who may be interested.
  • Street Lighting– it is hoped that progress will be made following the visit of members of Renfrewshire Council to the area.
  • Data Protection– details of a ‘Webanar’ learning project have been received.  Invitations will be issued to members of the Session who have access to any data which comes under this Act to attend the event but it will also be open to any member who wishes to attend.
  • Festival of Networking– an invitation has been received for up to 3 members to attend.  If anyone is interested please contact Jim.
  • Boys Brigade Battalion Report – Helen gave a summary of the report and congratulated our BB Company on the very favourable report given to them.
  • Society of Church Organists– Mrs Girvan had contacted the Moderator, on behalf of the Society, to request a visit to the Church and the use of our organ. Unfortunately the dates suggested were not suitable. Donald has indicated to her that we would be happy to accommodate their group at another time.

THE GREAT WAR:

There is no mention of the outbreak of the Great War in 1914 in the Session minutes either of Houston and Killellan or of the West Church.

However, in the Kirk Session minutes of December 1914 it was agreed to compile a Roll of Honour of the members or any others connected with the Kirk who had volunteered at this critical time to go forward to defend their King and Country.

Several attempts were made to compile an accurate Roll of Honour and one of was eventually hung in the Church vestibule around 1920.

In June 1919, the Kirk Session resolved to erect a memorial within the Kirk to members, and sons of members who had given their lives for King and Country during the Great War.  This memorial contains 9 names but none of these are shown in Kirk Session minutes.

The Kirk Session Minutes of 1st October 1921 record that, the Parish War memorial was unveiled by Mrs Hagart Spiers and the inscription contained the names of 22 men belonging tothe Parish who had made the supreme sacrifice (in fact there are only 21 names on the War Memorial for the Great War).

Page 495

 

The names of none of these 21 men, including the 9 men on the Kirk War memorial, are recorded anywhere in Session Minutes. The Session Clerk proposed that their names, already honoured on Remembrance Sunday, be engrossed in the minutes of this meeting.  The Session unanimously agreed to this proposal.

 

Robert Andrew

Archie Lochhead Barr

Matthew Barr

William Boyd

Alexander Bryce

William Hunter Buchanan

Thomas Bradley

James Campbell

Daniel Dooley

Alexander Ferrier

James Fraser

William Gillan

John Kidd

William Lewis

Donald McIntyre

Dugald McCorkindale

AlexanderScott Addison Watson

JohnScottWhyte,MilitaryCross 

Hugh Wilson

 WilliamWilson                                         

Harry Webster,Military Medal

 

Jim thanked Iain Cameron for undertaking the research of this.

 

SAFEGUARDING REPORT – Sandra presented a verbal report giving an update on the current standing with regards to the PGV Scheme. 

 

TREASURER’S REPORT– the report had been previously circulated and there were no questions arising from this.

 

TEAM REPORTS:-

Property– Norrie intimated there were no major projects at the moment, routine maintenance was been carried out as normal.

Finance– there were no questions arising from the previously circulated report.  Jack highlighted the installation of the new photocopier planned for the following day and indicated that a number of people would be trained on its use.

Mission– report circulated prior to the Meeting. Money donated at the Gift Service will be sent to our Missionary Partners in Mwandi.  New season recipients of retiral offerings will be SAFFA, Erskine (Armistice Sunday) other retiral offerings will be shared between CHAS, Adams Houston, Lodging House Mission and Mwandi.  Barbara Anne and her team had been asked to discuss and make recommendations with regard to the Four Churches together project.  Following discussion the following recommendations were made by the team:-

  • We should – advertise social events taking place and invite members of the congregation to participate and actively share assets e.g. photocopier (if one of theirs is theirs is temporarily out of use)
  • We are – happy to support joint religious services.
  • Bible Bus – more details will be sought re the next visit of the Bible Bus and it was agreed that if appropriate we would be happy to be involved in fundraising for this.

The Session agreed to these proposals and asked Ian and John to take this to the next meeting of the Group.

Pastoral Care Team– Liz Bowie would be happy to receive referrals for this service.

Management – Roll Keeper– there were no questions arising from the previously circulated report.

Media – the 6 month FaceBook trial, agreed by Session, has been completed and Derek and his team are seeking approval that the FaceBook page be continued indefinitely – the Meeting agreed to this unanimously.

Fairtrade– Kay thanked the Kirk Session for their continued support.  The latest event held in the Church Hall on Sunday 26 October 2014, raised the sum of £900.66.

 

ELDERS VISITS TO ORGANISATIONS– reports circulated prior to Meeting.

  • Boys Brigade– excellent Battalion report as highlighted earlier in the Meeting.
  • Girls Brigade- Allan Dawson had visited on the 10 November and praised the leaders for their work with the girls.  Helen and Sandra raised a number of issues that have come to light since the visit – Catherine Green has intimated her intention to retire and Helen Cameron has notified Donald of her resignation.  Currently there has been little support from the Battalion with regard to staff shortages etc. The situation will continue to be monitored and further help sought for the Unit. Helen and Sandra will update the Session at the next meeting.

Choir Report– new members would be welcomedPage 496

 

KIRK ANNEXE REPORT – Allan summarised the circulated report and highlighted that it had been agreed that a small team be set up to develop management policies for the Annex. The Committee will include George Ballantyne, John Wilson, Iain Cameron, Ronnie Anderson and Phil Davies. Donald and Jim will be ex officio members.  It has been suggested that a joint event be held to celebrate the opening of the Annexe and the Kirk’s 140th anniversary.  This will be taken forward to our next Meeting.

 

Fire Evacuation Plan– team leaders are aware of their responsibilities and this information should be passed to their team members.  Thanks to David Fulton for the preparation of the Plan.

 

Presbytery Reports– no immediate action required to be taken from the reports.

 

Guild Hamper- £2 from members of the Session to either Helen or Ina please.

 

Collection at Christmas– see Mission team report.

 

AOCB:

  • Christmas treewill be erected in the Church on the morning of 5th December – help would be appreciated both with the erection and the decoration.
  • Heather Rowanhas invited us to take part in the Gryffe High School St Andrews Day celebrations by providing a stall to sell shortbread and tablet at lunch breaks over 3 days, the proceeds from the sale would be donated to the Annexe project.  Volunteers to man the stalls and provide items for sale should contact Sandra Griffiths.  Ina will arrange for a notice to be put in the Church notes for Sunday.

Date and time of next Meeting – 21 January 2015 at 19.30 in the Church.

The Moderator closed the Meeting in prayer at 21.15 hrs.

Rev Donald Campbell                                                                                Jim McBeath

Moderator                                                                                                    Session Clerk

 

 

 

 

 

Page 490

At Houston and within Houston and Kilellan Kirk, the Kirk Session met in the Church Hall at 1930hrs on 26 August 2014 and was constituted in prayer by the Rev Donald Campbell, Moderator.

 

1. SEDERUNT/APOLOGIES – The Sederunt book was passed and apologies received.

 

2. THE SACRAMENT OF HOLY COMMUNION was celebrated

 

3. MINUTES – Pages 486, 487, 488 and 489 were approved by John Melrose seconded by David Fulton

 

4. MATTERS ARISING:

  • Election of Elders – is ongoing, Donald has spoken to a number of people who have confirmed their acceptance and a number of others have still to be contacted.  This item will be taken forward to the next Meeting.
  • Other matters are on the Agenda

 

5. CORRESPONDENCE:

  • Street Lighting – Jim is continuing to correspond with the appropriate departments re the lighting on Kirk Road.
  • Isobel Grant– will receive her 30 year Certificate at the Service on 5 October.
  • Hazel McLean– has submitted a letter of resignation as she is moving to Inverness.  Hazel indicated that she will remain a member of Houston and Kilellan Kirk.  Jim will write on behalf of the Session to thank Hazel for her service and pass onto her our best wishes in her new location.
  • The ‘Learn’ Project– Jim had received information from the Presbytery with regard to this Project for Session Clerks and Elders to be held at Tulliallan from 24 to 26 October at a cost of £140.  If anyone would like more information on this please contact Jim.
  • Charity Reference Numbers on Documentation– new information recently received with regard to this will be checked and the relevant information passed to all concerned. 

 

6. SAFEGUARDING – Sandra’s report had been circulated prior to the Meeting.  Sandra thanked all of those who had helped with the Starzone days over the summer.  Donald thanked Sandra on behalf of the Session.

 

The Kirk Session agreed to ratify the following Safeguarding appointment, following successful recruitment to the PVG scheme, regulated to work with children - Mrs Sheila Campbell, 5 Broomfield, Houston – to work with the Anchor Boys.

 

7. TREASURER’S REPORT– There were no questions arising from John’s previously circulated report.

 

8. FINANCE REPORT:

Gift Aid Convenor– David McLay has intimated his intention to resign from this position.  Jack McKechnie, on behalf of the Sessions thanked David for his commitment in carrying out this role over a number of years.. Susan Findlay will be the new Convenor.

Extension Fund– Jack summarised the current position.

Photocopier – Quotes have been received for a new photocopier which is due to be replaced in October.

Utility Contracts– the Finance Committee continue to investigate and discuss all of the options available when contracts are due for renewal.

Hall Let– We had received an enquiry with regard to the let of one of the upstairs rooms and after discussion it was agreed that the cost would be £5 per hour provided the other hall/halls were in use at the same time.

 

Page 491

 

9. TEAM REPORTS:

 

a) PROPERTY:

Thank you to all who attended to help clear the vestry.

 

Norrie highlighted a number of tasks that would be progressing in the near future i.e. a new roof on the gas meter box, repainting of the stairs in the Church Hall, cleaning and repainting of the container in the carpark and the resiting of a number of fire extinguishers at the Church and H

 

b) WORSHIP– Report circulated prior to Meeting.  Belle McNeill has indicated her intention to resign as Convenor.  Donald suggested that the next meeting be held in the Manse at which time the appointment of a new Convenor will be discussed.

 

c) ORGANISATION AND MANAGEMENT- the Roll currently stands at 669.

 

10. FIRE REGULATIONS– Helen thanked David Fulton for the preparation of the Fire Emergency Plan  which had been circulated to all Session Members and for providing the training session which was well attended.  There will be a small number of amendments made to the Plan and these will be circulated in due course. Everyone should make themselves familiar with these.

 

11. KIRK ANNEXE PROJECT– Allan Gilfillan summarised the report previously circulated.  Allan requested the Kirk Session’s permission to apply for the loan of £120,000 with interest at the rate of 5% which had previously been offered by the Church of Scotland. This motion was proposed by Iain Cameron and seconded by George Colquhoun and unanimously agreed by the Kirk Session. The Session Clerk was also authorised to sign the necessary loan documentation.

The Steering Group were asked to discuss at their next Meeting the possibility of contacting those who have not already committed/pledged to the Project and how this could best be undertaken.

 

12. FUNDRAISING EVENTS – Donald highlighted 2 fund raising events which would be taking place later in the year i.e.

  • Fiddlers Rally  - 29 November
  • Arkelston Singers – 7 December.

 

13. ORGANIST – Following the rejection of one of the applicants and the withdrawal of the other for this post, Peter McKerrell was once more approached and asked if he would consider taking up the role.  Donald was delighted to announce that Peter has agreed and will officially take up this post on 1 September 2014.

 

14. REPORT ON THE 4 CHURCHES TOGETHER- Following discussion of the circulated report it was agreed that minor social events, which have to date not been very successful, and were not what was envisaged when the proposal was originally put forward by Presbytery. Therefore Ian and John have been asked to take our proposal to the next meeting ‘ that joint worship events would be a more appropriate way of getting the Churches together’.  Donald thanked Ian for the effort put into the ‘Commonwealth Food Event’ held recently.

 

15. AOCB:

  • Community Council– a member of the Session to join the Community Council is still being sought, It was stressed how important it was for the Church to have an input on the Community Council.  If anyone feels they could take on this role please let the Minister or the Clerk know.
  • Glass Display Cabinets– Plans for these to be put in the atrium area have been put on hold meantime.
  • Harvest Gifts– the Session were asked for their approval for the gifts to go to the Trusell Trust Local Foodbank and this was given.
  • BB and GB Dedication Service– Due to lack of space the Service has been rescheduled to 1pm on Sunday 14 September.  Numbers for the Remembrance Service will also be restricted.
  • Kilallan Kirk– the restoration work is almost complete and looking well. Donald conducted a ‘Closure Service’ on Friday 22August for a number of invited guests.

Page 492

 

 AOCB:

 

·     Advertising Signage– the use of signage outside the Church to advertise our Youth Organisations will be discussed by the relevant Committee and their findings brought to the next Meeting.

 

 

16. DATES OF SESSION MEETINGS 2014/2015– the following dates have been confirmed:

  • 26 November 2014 at 19.30hrs in the Church
  • 21 January 2015 at 19.30hrs in the Church
  • 18 March 2015 at 19.30hurs in the Church
  • 22 March 2015 – Congregational meeting in the Church after morning service
  • 28 April 2015 at 19.30hurs in the Church Annexe
  • 10 June 2015 at 19.30hurs in the Church Annexe

The Moderator closed the Meeting in prayer at 21.15hrs.

Rev Donald Campbell                                                                 James McBeath

Moderator                                                                                     Session Clerk

PAGE 504

 

 

At Houston and within Houston and Killellan Kirk, the Kirk Session met in the Church at 1930hrs on Wednesday 18 March 2015 and was constituted in prayer by the Rev Donald Campbell, Moderator. 

 

 

SEDERUNT/APOLOGIES – The Sederunt book was passed and apologies received.

 

MINUTES – Pages 499, 500, 5001 and 502 were unanimously approved.

 

MATTERS ARISING – will be dealt with throughout the Meeting.

 

CORRESPONDENCE: -

·        Derek Whittle was confirmed as the Session’s nominated delegate to the General Assembly.  The Sessions best wishes were passed to both Derek and Donald.

·        Thanks were given to Norrie Cochran for presenting our records to Presbytery.

·        This year is the 50th anniversary of Linwood Parish Church and a congratulations card was circulated for signing. In addition it was subsequently agreed that a gift of value £200 should also be purchased.

·        Learn Eldership Books – will be issued to our new Elders as this is now the local training option.

·        A summary of the Moderator’s visit will be minuted.

·        Thanks passed to the Guild for their very generous donation of £2000 to the Kirk Annexe Fund and £1900 to the General Fund.

 

MWANDI MISSION:-

·        Hazel Gilfillan who has been our liaison with Keith and Ida over a number of years has taken the decision to stand down.  Donald thanked Hazel on behalf of the Session and Congregation for the wonderful job she has done and passed our best wishes to her.  Caroline Morrison has agreed to take over this role.

·        Donald had received an email from Keith and Ida informing him that the harvest has failed and highlighted the problems this would cause.  Caroline reported on a number of issues and proposals that are ongoing in an effort to help relieve these new problems and also the historical ones.

 

SAFEGUARDING REPORT– the report had been circulated and there were no questions arising from this.  Volunteers are still being sought to help on a rota basis with the Girls Brigade.   An Elders’ Safeguarding Training is scheduled for 24th March, Elders who have not already attending a training are encouraged to do so.  Further details available from Sandra.

 

TREASURER’S REPORT– the report circulated prior to the Meeting was summarised by John.  The accounts were successfully audited on 10 March 2015 and these will be converted to the OSCR.  John wished to pass his thanks once again to Mr Graeme Finnie for his continued help and support.

 

FINANCE REPORT– further to the report circulate prior to the Meeting, Jack informed us that the outstanding Gift Aid payment from HRMC has now been received.  The rent arrears from the external user should be made in the near future.  Jack highlighted a correction to the proposed cleaning budget figure.

 

Agreement to the Accounts was proposed by Mr Allan Gilfillan and seconded by Mr Iain Cameron.

 

PRESBYTERY REPORTS– these had been circulated prior to the Meeting.  Mrs Caroline Morrison requested that a more detailed report should be provided.

 

 

 

 

PAGE 505

 

TEAM REPORTS:-

·        Property – a new PC certificate is required for the Manse.  In the week prior to Communion the carpets and floor boards in the aisles were lifted to allow the laying of gas and water pipes and electricity cables to the Annexe, thanks to all who helped.  Due to a number of issues it is expected to be a busy time between now and the next Session Meeting.  Ian Gray (new Assistant Property Convenor) is looking at prices to repair the tarmac at the West Halls.

·        Grounds – report circulated prior to Meeting.  Adam added that landscaping work would be started on completion of the Annexe Project and would appreciate help with this from any volunteers.  Adam’s team is quite depleted and would very much appreciate some additional members, please get in touch with him if you are able to help.

·        Mission– Mwandi as previously discussed

·        Media – no report.

·        Fairtrade- Kay had recently taken part in the Fairtrade ‘bake off’ in Paisley Town Hall, unfortunately she was not quite the winner but was a very gallant loser.  Kay has also been invited to join Renfrew Council Steering Group for Fairtrade and hopes to get to a meeting in the near future.  There are plans to have Fairtrade Recipes in the Church Magazine.

·        Social Committee– had organised a very successful Quiz in aid of the Annexe Project.  The next event will be the Easter breakfast.  A performance from a Rock Choir is planned for June.

·        Pastoral Care– no report

·        Boys Brigade/Girls Brigade– Helen met with representatives of the Boys Brigade who listed a number of issues they were having with regard to the Church Halls.  Helen has passed their comments to the appropriate Committees for their attention.  There was no representative from the Girls Brigade at the meeting.

O & M

·        4 Churches Together– the Linwood Parish Minister had intimated that she was not happy with the status of the project and has requested a meeting with the other Ministers to discuss how to take this forward.

·        Roll Keeper– there were no question re the report.

 

DATA PROTECTIONACT 1998– Jim McBeath updated the Session on the current position and indicated that our Data Protection policy document will be presented for approval at the next Session meeting.

 

ANNEXE STEERING GROUP REPORT – Allan summarised his previously circulated report.

 

HALLS MANAGEMENT TEAM– No questions arose from the circulated report.  Allan Gilfillan asked for clarification on when a full report with recommendations would be made, quoting an extract from page 500 of the previous Minute.  Iain Cameron answered on behalf of the Committee.

 

After giving a brief history of why we were reverting to calling the current Church Halls the ‘West Halls’, Jim McBeath informed the meeting of the Committee’s recommendation that the new Annexe halls should be called the ‘Killellan’ Halls – the Session unanimously agreed to this. 

 

The Committee have been looking into furniture options for the new halls and had on display a chair which the Committee were recommending.  Following discussions and questions the Session confirmed their agreement to the Committee’s choice.

 

 

MODERATOR’S VISIT – on Saturday 14 March, the Right Reverend John Chalmers together with his wife Liz and members of the Steering Group and the Halls Management Team, visited our Church Annexe Project.  The Moderator was very impressed with the progress of the project and congratulated all of those involved. The Moderator presented us with a gift of a ‘Dove of Peace’ which he had commissioned.  After the visit to the Annexe everyone adjourned to the West Halls to join members of the Congregation for lunch.  All of those who met the Moderator and his wife were struck by their friendliness and it is hoped they will be able to join us at the dedication of the finished project. Gifts from the Kirk Session and congregation were presented to Mr and Mrs Chalmers.

 

CARNIVAL HAMPERS– members were asked to ensure that they remembered to give their donation towards these.

 

 

PAGE 506

 

 

SESSION LUNCH – Mission team will take this forward..

 

AOCB – there were no further item for discussion.

 

 

Date and time of next Meeting - 22 March 2015 – Annual Congregational Meeting after morning worship.

 

Date and time of next Session Meeting – Tuesday 28 April.

 

The Moderator closed the meeting with the Benediction at 2115hrs

 

Rev Donald Campbell                                                                                 Mr James McBeath

Moderator                                                                                                     Session Clerk

                      

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

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