Session Meeting Minutes

Page 557

 

At Houston and within Houston and Killellan Kirk, the Kirk Session met in the Church at 1930 hrs on Wednesday 30th November 2016 and was constituted in reading and prayer by the Rev Stuart Steell.

 

1. SEDERUNT/APOLOGIES – The Sederunt book was passed and apologies received

 

2. MINUTES– Pages 554, 555 and 556 were approved.   Proposed Derek Whittle, seconded May Griffin.

 

3. MATTERS ARISING– any outstanding items will be dealt with on the Agenda.

 

4. VISIT OF PRESBYTERY VACANCY PROCEDURE COMMITTEE– the Interim Moderator welcomed Donald McDonald and John Armit from the Committee to the meeting.  As the Presbytery Clerk had not arrived this item will be dealt with later in the Agenda.

 

5. CORRESPONDENCE – The Clerk

·        Adams House– thanks to May Griffin who is on the Committee there, to Elaine Rowan for their help at the recent successful Coffee Morning held in Elderslie Kirk and to all those from Houston and Killellan Kirk who supported the event.

·        Survey of Admin burdens on Session Clerks, now returned to 121 George Street, with some help from Norrie Cochran and Jack McKechnie.

·        Elders Visits– reports circulated following visits to Baby and Toddlers, Company Section of the BB and the Cameo Club.

·        Can I ask ALL Eldersto be extra vigilant regarding those members living in their neighbourhood who may become unwell.  This is particularly important during the period of the vacancy.  Please contact Liz Bowie with any information.

·        Resignation– I have received notification from Ian Spearing that he is standing down as Web Master and as a member of Media and Fabric teams.  He will continue to cover his Elder District.  I propose to send a letter of thanks to Ian on the Session’s behalf. Action – Session Clerk

·        Services– duty Elders are asked to check the Rotas on a regular basis as there will be   some changes to the Sunday Services.

·        I proposethat ‘our Thank you’ message to Donald and Liz should be engrossed in Session Minutes.

 

6. SAFEGUARDING REPORT– there was no report this month.

 

7. TREASURER/FINANCE REPORT– Kay Farley and Jack McKechnie summarised the reports circulated prior to the Meeting.

 

8. WORSHIIP REPORT– Moira Dunlop reported that as winter is now upon us and our Locum Minister, the Rev Ian Bell has a distance to travel, each of the Worship team have agreed to make up a ‘Call to Worship, an Offering Prayer and Prayer of Intercession.  The Team have also made up a Morning Worship Service as a backup.

PAGE NO 558

 

9. PRESBYTERY REPORT– There were no questions arising from the circulated report.

 

10. EXTENSION UPDATE– Allan updated the Meeting on the ongoing situation with the Killellan Halls flooring and the steps that were being taken to rectify this.  The Session will be kept up to date with the progress being made.  Concerns were raised about the Contractors seeming lack of response and the Committee were asked that more pressure be put on the Contractor and Architect to bring this to a speedy conclusion.

 

11. CHURCH OFFICER/HALL KEEPER– Ina informed the Meeting that it was intended to offer the position to the successful candidate later in the week, with a proposed starting date in January 2017.  Thanks to Ian and Norrie who are covering some of the duties at the current time.

 

12. AOCB:

a) Cradle Roll– Caroline Morrison asked that a ‘thank you’ letter be sent to Maisie Ballantyne for her work is administering the Cradle Roll over many years.  Action – Session Clerk. Caroline proposed a change to the date of the Cradle Rolls service, however, following discussion it was agreed that it would continue as normal.

b) Property– Norrie Cochran sought and received permission to install a power socket in the atrium.  Norrie thanked John Wilson for fitting the door closure on the Killellan Hall entrance door.

c) The Kirk’s thank you to Donald and Liz.

‘Good morning, members of Houston and Killellan Kirk and visitors.

Sadly, the time has come to say our farewells to Donald and Liz.

DONALD,

In one of your recent sermons, you preached about the importance of the words ‘THANK YOU’

Well today it is my pleasant duty , on behalf of the Kirk Session the congregation and all your friends in this parish, TO THANK YOU and PAY TRIBUTE TO YOU for your Ministry over the past 9 years.

You were called to the Ministry in 1998 while serving as a telephone engineer with British Telecom and later that year you were called to be the Minister in the Parish of Almondbank Tibbermore in Perthshire.

In April 2007, you were called to be our Minister.

A very able, very passionate and caring person with an engaging personality, you have given freely of your talents.

You have been a faithful and devoted Minister and you have brought comfort to many in this church, in their homes, in care homes and in hospitals.

You have been involved in every aspect of our church life. You have been a dedicated supporter of the Sunday Club, the Choir, 1st Houston boys brigade and 1st Houston girls brigade companies, (only last week you displayed your musical talents along with the pipe band) , the Guild, the Senior Citizens, Young Mothers and Toddlers and the Wee Blether which Liz and yourself set up and which has been a great success.

 

PAGE 559     

 

When you arrived in Houston, you realised very quickly that one of your tasks was to get on with the provision  of the essential  facilities required at the church for members and visitors alike and  to provide accommodation where the Sunday Club could meet while their parents attended church and for use by the wider community.

You encouraged the Kirk Session, the congregation and indeed the wider community to take action and thanks to the generosity and skills of many in the congregation and elsewhere, the work, which involved the building of accommodation over part of the church graveyard, has been completed. This has been a project very close to your heart.

I think it is fair to say that without your determination and faith in Christ’s vision, we may still  be talking  about these improvements, first  mooted over 40 years ago.

Among your many responsibilities, you have been a faithful and well respected chaplain at both Gryffe High School and Houston Primary School. We thank you for the work you did there. You have always faithfully represented our Kirk in the affairs of Greenock and Paisley Presbytery.

DONALD, many in our congregation still cannot believe that you are retiring.

Well - Retirement is only mentioned once in the Bible – in the Book of Numbers. In Chapter 8, verse 23, the Lord said to Moses that those, who were qualified to work for the Lord, shall perform their duties until the age of 50 and then retire.

So, DONALD, youhave well and truly completed your Ministry and the attendance in church today tells its own story.

THERE IS NO DOUBT THAT WE WILL MISS YOU.

However, you leave us as a strong and a faithful congregation and we will endeavour , with God’s help , to continue the Ministry work you  and the previous 11 Ministers have carried out in the Parish of Houston and Killellan since 1771.

 

Mrs Elizabeth Campbell, 

 

LIZ – You have been a great strength to Donald in his Ministry and to our church in so many ways. As our Church Officer and Hall keeper you carried out all the duties laid to you and much more in a most meticulous way which has helped in no small way to facilitate the smooth running of our Church business and activities. You also have been a great supporter of all our Church functions and we thank you most sincerely.

Donald and Liz - We wish you both a long, happy, healthy and contented  retirement  in your new home in Kilbirnie’

 

 

13. VACANCY BUSINESS– The Interim Moderator apologised and explained that the vacancy business could not be progressed in the absence of the Presbytery Clerk as there were not sufficient members of the Committee present to make up a quorum.  Donald McDonald, on behalf the Committee, spoke highly of the Session and Congregation’s commitment, stressing how impressed he was by the enthusiasm shown in all aspects of worship.  He also complemented the Kirk on its Web site.

 

PAGE 560

 

Adam McCartneyrequested that our concerns about the non-appearance of the Presbytery Clerk be noted.

 

Electoral Register. The Session agreed to the following people being added to the Communion Roll as Adherents – Mrs Julie Cree, Mr Jimmy Khouly and Mrs Cariss Khouly.

The Communion Roll, which will form the basis of the Electoral Register for Vacancy Procedure purposes, was inspected by the Interim Moderator who confirmed that it was in order.

An edictintimating that the Electoral Register will be available for inspection after morning worship on Sunday 4th December and Sunday 11th December will be read out on Sunday 4th December.

 

 

Date and time of next Meeting – Tuesday 24th January 2017.

 

 

There being no further business, the Meeting closed the meeting with the Benediction at 20.30 hours.

 

 

 

 

 

 

REV STUART STEELL                                                        MR JAMES MCBEATH

 

Interim Moderator                                                                  Session Clerk

 

Page 554

 

At Houston and within Houston and Killellan Kirk, the Kirk Session met in the Church at 1930 hrs on Wednesday 26th October 2016 and was constituted in prayer by the Rev Donald Campbell, Moderator.

 

The Moderator welcomed the Rev Stuart Steell who will be the Interim Moderator during the Vacancy.

 

SEDERUNT/APOLOGIES – The Sederunt book was passed and apologies received

 

MINUTES– Pages 551, 552 and 553 were approved.   Proposed Sandra Griffiths, seconded David Fulton.

 

MATTERS ARISING– any outstanding items will be dealt with on the Agenda.

 

CORRESPONDENCE – Session Clerk

·        Thanks to Moira for completing the Food Health Education and Training Plan 2016 – this has now been returned to Presbytery.

·        Church of Scotland Nomination committee are looking for 70 volunteers to help run its Councils and Committees.  If you think you might be interested, please speak to me.

·        The Clerk reminded team leaders on duty roster to keep a lookout for any changes to services which will be advised on website, intimations etc.

·        Renfrewshire Mental Health Festival – Mental Health and the Church – invitation received today to attend a workshop presented by Dr Chris Williams in St Mathews on the 29 October, anyone interested should contact the Clerk.

 

SAFEGUARDING/SAFEGUARDING ROADSHOW– Sandra Griffiths summarised the report Helen Dunn had submitted (see attached) following her attendance at the Roadshow.  Sandra and Wendy Workman will be attending a Community of Faith Conference and will report on this at a future meeting.

 

TREASURER’S REPORT– no report at this meeting.

 

TEAM REPORTS:

Mission– the Session were reminded that there would be a box at the back of the Church to receive donations of new gloves, hats, socks and underwear to be passed to the City Mission for distribution to the homeless in Glasgow.  The Gift Service will be on 4 December and again this year the gifts will be donated to the families of prisoners through Crossreach.

Fabric– the paint and replacing of woodwork at the West Halls has been completed.  Asco have checked all the fire extinguishers at both locations.

O & M– there were no questions arising from the Roll Keeper Report.

Media– Derek Whittle has sourced a good projector for the use of the Sunday Club.  As Liz Campbell is now retiring a volunteer is required to help with the updating of our Facebook page – Catriona Connelly has agreed to take on this task.  Derek gave details of a proposed calendar project and asked the Sessions permission to take this forward – this was unanimously agreed to.

Page no 555

 

 

PRESBYTERY REPORT– Roy Anderson reported on the Presbytery meeting which was Donald’s last as our Minister.  A number of our members attended this meeting at which many tributes were paid to Donald, Jim spoke on behalf of our Church, others included one from Bishopton Church were Donald had been Interim Moderator and the Presbytery Moderator, Rev Ann McCool.

 

CHURCH OFFICER/HALLKEEPER VACANCY– to date no applications have been received for the Post.  The Advert will appear November’s Gryffe Advertiser and hopefully this will lead to some responses.  Ina Jefferson asked that Session members to continue to highlight the vacancy to anyone they think may be interested.

 

PROJECT REPORT– Allan Gilfillan gave the following verbal report.

·        The new manifold has been fitted and so far, there no leaks and the pressure is being more or less maintained.

·        If this situation is maintained for 2 weeks, then hopefully the flooring can then be re-laid.  This is however dependent on further moisture reading being taken on the exposed chipboard and on other areas where the vinyl has not been lifted.

·        There are still a number of other defects to be sorted.

·        I had to prompt Flemings with regards to the repairs to the drive to Houston House and they have indicated that we will get an updated price next week – I’ll believe it when I see it!

·        The balance in the building fund at the end of September was £33,956, which exceeds our projected out goings of £23,575.  The total sum still to be raised is £59,744, of which £33,563 should come from outstanding pledges, leaving £26,182 to be raised from the Kirk Carnival and events up to the end of next year (sounds better than 2017!)

 

AOCB:

Nativity Tableau– Mannequins and other equipment used at the Tableau are currently stored in the Manse loft and at Chapel Farm and these will be require to be rehoused – the Property Committee will follow up on this.

Session Photograph- is now available to order, please contact Gillian.

Small Chairs in West Hall– the Property Committee will assess whether these chairs are still required and will decide what action to take regarding this.

Christmas Tree at front of the Church– the request for new lights was approved.

 

 

Page 556.

At this stage, the Moderator handed over to the Rev Stuart Steell, Interim Moderator.

 

 

THE VACANCY– Rev Stuart Steell

Stuart advised the Session of the progress of the Vacancy to date and detailed the procedures that must be followed over the next few months.

It was agreed that a Parish Profile would be prepared and volunteers sought to look at this – the following members agreed to be involved: -

Bob Finnie, Jim McLaughlin, Caroline Morrison, Sandra Griffiths, Wendy Workman, Catriona Connelly, the Clerk and the Deputy Clerk.

 

LOCUM –

The Session were asked to agree to the appointment of the Rev Ian Bell as Locum (Sunday and 2 days pastoral per week) during the vacancy at Houston and Killellan Kirk– the Session agreed to this unanimously.

The Rev Bell will take over locum duties from Sunday 13th November. The Rev Sandy MacDonald will conduct both Services on Sunday 6th November .

 

During the vacancy, the Clerk and Ina will deal with telephone calls and emails from those requiring the services of a Minister.

 

There being no further business the Rev Steell asked the Moderator to close the Meeting with the Benediction.

 

Date and time of next Meeting -  Wednesday 30th November in the Killellan Halls at

7.30pm.

 

 

 

 

 

 

Rev Stuart Steell,                                                                              James McBeath

 

 

Interim Moderator                                                                            Session Clerk

 

Page 551

 

At Houston and within Houston and Killellan Kirk, the Kirk Session met in the Church at 1915 hrs on Thursday 22nd September 2016 and was constituted in prayer by the Rev Donald Campbell, Moderator.

 

A photograph of the Moderator, together with members of the Kirk Session, was taken prior to the start of the meeting.

 

1. SEDERUNT/APOLOGIES – The Sederunt book was passed and apologies received

 

2. MINUTES- Pages 548,549 and 550 were approved with one amendment noted – Page 540 under Property report, Brookfield Alarms had checked out the system in the Killellan Halls and not the West Halls as stated.  Proposed Marilyn Stewart, seconded by  Irene McLachlan.

 

3. MATTERS ARISING– any outstanding items will be dealt with on the Agenda.

 

4. CORRESPONDENCE:  Session Clerk

Remembrance Sunday– the retiring collection from the Service will shared between SAFA and Erskine Hospital.

Hall Keeper/Church Officer– the Clerk has received a letter of resignation from Liz, who will be finishing on 30 October 2016.  A presentation will be made to Liz at Donald’s final service. A letter will be sent to Liz to thank her for the service she has provided to our Church.

A Food Health Safety and Education Plan– has been received which the Clerk has passed to Moira Dunlop, who will liaise with those who are affected by the Plan. To respond to Presbytery by 23rd October.

The Guildis requesting the help of the Session again this year by providing hampers for the Christmas Fayre.  It was agreed that each Session member would be requested to donate £2 – Ina and Helen will collect.

Appointment of Interim Moderator– the Presbytery have confirmed that the Interim Moderator will be the Rev Stewart Steell from Renfrew Trinity. An extract Minute has been received from Presbytery..

The Sessionwill sit in the Chancel area of the Church at the Communion Service on 2nd October, in tribute to our Minister.

The Vacancy– the Clerk and the Moderator, had met with the Interim Moderator so that he would have an understanding of the daily workings of our Church and to discuss the processes to be followed during the time of the Vacancy.  The Kirk Session will meet with the Rev Steell on 26th October, at 1930 hrs in the Killellan Halls.

Communication– arrangements will have to be made to deal with correspondence once Donald has retired and the Manse is vacated.  Initially Jim, Helen and Ina will take responsibility for receiving and distributing the correspondence to the correct people.  Derek Whittle will work with Donald to arrange access to the Manse email address.

The Remembrance Day Servicewill be led by the Rev Ian Bell.

Donald’s Leave Taking from Presbytery– will take place at the Cornerstone, Bishopton on 11th October at 7pm.  Session members are invited to attend.

 

 

                                                        Page 552

 

 

 

5. SAFEGUARDING– Sandra Griffiths intimated that Lisa Henderson of Bishopton Parish Church, an Officer in the GB there, has transferred to help out at our GB.  That now gives us 6 helpers – 3 officers and 3 volunteers.  However, if anyone feels that they could help out on a casual basis please let Sandra know.

 

6. TREASURER’S REPORT– there were no questions arising from the previously circulated report.

 

7. PRESBYTERY REPORT– the report had been circulated prior to the Meeting and no further information was added.

 

8. TEAM REPORTS:

Mission– during November there will be a box in the Kirk for any donations of new hats, gloves, socks, and underwear which will be passed to the homeless in Glasgow for wearing during the very cold and wet winter months.

Fabric – Brookfield Alarms have been awarded the Contract to maintain and service the Alarms in the Killellan Halls.

Grounds– the Grounds team continue to work very hard to maintain the beauty of our Rose Garden and the areas surrounding the Church.  We look forward to a wonderful display of snowdrops, crocuses and daffodils in the Spring.

Media – no report.

Roll Keeper– no changes from the last report.

 

9. CHURCH OFFICER/HALLKEEPER– following Liz’s resignation we now require to appoint a new Church Officer/Hallkeeper.  We plan to advertise on the Web site, the Church Magazine and the Church notes.  If anyone knows of anyone who would be interested can they please get in touch with Ina who will issue a job description for the Post.

 

10. PROJECT REPORT– Alan Gilfillan updated the meeting on the current situation with regards to ongoing problems in the lower hall floor and indicated that hopefully these will be rectified in the next few weeks. He also highlighted a number of other items that have still to be addressed, including the road repairs to Houston House. Alan also gave details of the current financial position.

 

11.AOCB:

Remembrance Wreaths– these are normally collected by Isobel Grant but as she is on holiday this year the Organisations agreed to collect their own.

4 Churches Together– currently there is no meeting planned.  Ian Jackson has agreed to let Sandra Griffiths and Kate Jackson know as soon as the date is arranged.

 

 

                                                   

                                                 Page no 553

 

 

 

Kirk Postie– will run from Sunday 11th to Friday the 16th December.  Kate requested that this year’s proceeds be donated to Quarriers Countryview Service which arranges short breaks for disabled children. This was agreed.

CPR Training– there will be a training session in the Killellan Halls on Friday 23 September between 10am and 12noon.  There will be an opportunity at this session to receive instruction on how to operate the AED - Kate and Sandra

Baptismal/Cradle Roll – unfortunatelydue to poor health, Mrs Maisie Ballantyne, who has kept these records up to date for many years is having to resign.  We are therefore looking for a volunteer to take over this post.  If you are interested or know of anyone who may be interested , please get in touch with the Clerk or Deputy Clerk.

The Moderatorrequested the Sessions’ agreement to the admission of the following new Communicants at the Service on Sunday 24th September.  This was unanimously agreed.

·        Mrs Valerie Abdallah

·        Mrs Jane Crawford

·        Mr Alistair Griffiths.

Life and Work– it was noted that the names of our new Elders were recorded in the September edition of Life and Work magazine.

 

The Sacrament of Holy Communion was then celebrated.

 

Date and time of next Meeting– 26th October 2016 – 1930hrs in the Killellan Halls.

 

 

The Moderator closed the meeting with the Benediction at 2115hrs.

 

 

 

 

Rev Donald Campbell                                                                        Mrs James McBeath

 

Moderator                                                                                         Session Clerk

 

PAGE 548

 

At Houston and within Houston and Killellan Kirk, the Kirk Session met in the Killellan Halls at 19.15hrs on Wednesday 24th 2016 and was constituted in prayer by the Rev Donald Campbell, Moderator.  

 

SEDERUNT/APOLOGIES – The Sederunt book was passed and apologies received.

 

MINUTES – Pages 541,542,543,544,545, 546 and 547 were unanimously approved – proposed Allan Dawson – seconded Isobel Grant.

 

MATTERS ARISING –  any outstanding items will be dealt with on the Agenda.

 

CORRESPONDENCE:  Session Clerk

Wedding dates. Following approval from the Session, Donald has agreed to carry out the Ceremonies for two weddings in 2017, subject to the agreement of the Interim Moderator.

The list of visiting Elders to the organisations using the Church and Halls had been circulated prior to the Meeting. Inadvertently, the Choir Elders had not been included – they are Marion Simpson and Helen Lister.

Starzone – the Clerk had been asked by various people to pass thanks to Sandra and her helpers for the very successful Summer sessions.  It was stressed that the work carried out by all involved is much appreciated.

An official letter has been sent to Mr Mark Crichton Maitland informing him of Donald’s retirement.

A letter had been sent to Brenda expressing our sympathy on the death of Dennis.

Recently ordained Elders have been allocated to the following Session teams. - Wendy Workman to Worship, Bill Manley to Mission and Kirsty Johnson to Safeguarding and Youth Ministry.

Hall Keeper/Church officer – This matter will be discussed further by the Halls Management team.

Boys Brigade Build a Brick Appeal – a request to help raise money for the upgrading of the premises at Wallneuk Church had been received.  It was agreed that the appeal would be highlighted at the Service on 4 September and the Congregation would be given the opportunity to donate.

Audio Visual – the Clerk thanked Derek for all the information he had sourced for this project.  It was agreed that as the costs were high, £6000 to £8,000 this would be put on hold until the appointment of a new Minister.  A small projector will be purchased for the use of the Sunday Club.

Plaque – the engraved stone, which was originally donated by Mr Ratcliffe from the oldCraigend House, and has lain flat at the front of the Church since 1972 has now been raised thanks to Adam and his team.  The Session were encouraged to have a look at it.

Vacancy – confirmation is still awaited from Presbytery on the name of our Interim Moderator.  The next meeting of Presbytery is on 13th 22 September when it is hoped this information will be made available.

Page 549

 

 

SAFEGUARDING - Sandra had circulated her report prior to the Meeting.  The Session were asked to ratify Mrs Shona Farley of 11 Manse Crescent, Houston to help with the Creche – this was unanimously agreed to.  

 

Girls Brigade – Sandra and Helen updated the Meeting on the current position on the staffing of the Company.  Communication with their headquarters continues but until more officers are sourcedThe help of the Session is sought and if anyone can spare the odd Monday evening to help out, please get in touch with either Sandra or Helen.

 

TREASURER’S/FINANCE REPORT – There was no finance team report.  Jack summarised the accounts which had not been circulated prior to the Meeting but are now attached, and indicated that although they show a current deficit of £6000 this will reduce when we receive the Gift Aid payment from the Tax office.  We remain within budget.

 

TEAM REPORTS:

• Property – Ian’s report had been circulated.  An additional cost had been incurred in the painting of the facia boards at the West Hall and retrospective approval was sought and given for this. Normal cleaning of the Killellan Halls will now commence.  Brookfield Alarms have been out to inspect the alarms at the West Hall.  Donald indicated that the Manse was not checked – Ian will follow up on this.
• Roll Keeper – there was no change to the Roll since the last Session meeting.  The Elders communion envelopes will be available for collection from Sunday 4thSeptember.
• Ministry – the Session agreed that given the timescale involved it would be appropriate to 

admit the new communicants at the morning Communion Service on Sunday 2nd October.

• Grounds – Adam’s reported circulated – Adam and his team were thanked for the tremendous work they continue to do on the grounds.
• Mission – the Gift Service will be on 11 December and the gifts this year will again be passed to Crossreach for distribution to the children of Prisoners.  Caroline is planning a sing-a-long on the 16th December to raise funds for solar lamps for Mwandi.

 

PROJECT REPORT – Allan summarised his report and indicated that the Steering Group continue to push for resolution of the problems to be carried out as soon as possible.  The cost of alteration to the ramp at the entrance to the Killellan Hall may incur a cost to the Church.

 

OPEN DOORS – David detailed the plans for the Open Day on Saturday 3 September and sought the help of volunteer’s on the day.

 

AOCB:

Summer Early Services – a few complaints had been received with regard to the early start, after discussion it was agreed that no action could be taken until we have a new Minister.

Creche – will recommence on Sunday 28th in the downstairs hall.

Tea/Coffee after the Service will also recommence on this date.

 

Page 550

 

 

DATE AND TIME OF NEXT MEETING – Thursday 22nd September in Church at 19.15 hours to enable another Session photograph to be taken.  This meeting will also include the celebration of Holy Communion.

 

 

 

 

 

 

Rev Donald CampbellMr James McBeath

ModeratorSession Clerk

 

 

Date

 

 

Note. Members of the Kirk Session received details of the proposed arrangements for a presentation to Donald and Liz and events to celebrate Donald’s retirement.

 

JMcB.

 

 

 

 

 

 

 

 

 

   PAGE 547

 

The Kirk Session of Houston and Killellan Kirk met at 1.15pm on Monday 27 June 2016 in Church. The meeting was constituted in prayer by the Rev Donald Campbell, Moderator.

The Session met prior to the Funeral Service of our brother elder Dennis Holdbrook. The Moderator paid tribute to Dennis and asked for our continued prayers and support for his wife, our fellow elder Brenda, and their family.

The Kirk Session were invited to join the family for refreshments after the service.

The Moderator closed the Kirk Session after the service with the benediction at 1400hrs

Rev Donald Campbell                                                                                                James McBeath

Moderator                                                                                                                   Session Clerk

Date: 

PAGE 546

The Kirk Session of Houston and Killellan Kirk met at 1030hrs on Sunday 26 June 2016 in Church.

The meeting was constituted in prayer by the Rev Donald Campbell, Moderator.

There having been no objections to their life or doctrine the following members named will be ordinated as elders during today’s morning worship:

Wendy Susan Workman, of 16 Gryfebank Close, Houston

Kirsty Jane Johnston, of 6 Leeburn Gardens, Houston

William Peter Manley, 2 Lonend Collages, Houston

Rev Donald Campbell                                                                                 James McBeath

Convenor                                                                                                      Session Clerk

Date:

 PAGE 542

At Houston and within Houston and Killellan Kirk, the Kirk Session met in the Killellan  Halls at 1930hrs on Thursday 23rd June 2016 and was constituted in prayer by the Rev Donald Campbell, Moderator. 

SEDERUNT/APOLOGIES – The Sederunt book was passed and apologies received.

Dennis Holdbrook – following the sad news of Dennis’s death the Clerk paid the following tribute to him.

Moderator,

On behalf of the Kirk Session and the congregation of Houston and Killellan Kirk , I wish to pay tribute to the life and work of Dennis Holdbrook.

Dennis was ordained as an Elder on 21st September 1980 and, between then and 2014, when he asked to be relieved of his Eldership duties, he worked tirelessly as an Elder in this Parish and beyond.

He took full part in all aspects of our Kirk’s life from Choir membership, Sunday School Superintendent, Bible Class, Kilallan House services, Mission campaigns, , Guild Elder , District Elder and he served on numerous committees of both Board and Kirk Session.

All this work he carried out, in the name of our Lord, with enthusiasm and in a most faithful, meticulous and compassionate manner.

Outwith his Church life, among other things, he carried out invaluable work as Chairman of Houston Primary School Board.

I saw at first hand the work he did there which, in no small way, has helped to enhance the reputation of HPS and he was duly honoured for the outstanding contribution he made to local education.

To the end, Dennis continued to take a great interest in the Kirk’s work.

We will greatly miss his support and his words of advice.

Our thoughts and prayers are with Brenda and all the family at this time.

James McBeath.

MINUTES – Pages 537,538,539,540 were unanimously approved. The Moderator requested an amendment to Page 541which will be actioned.

PAGE 543

MATTERS ARISING:

Audio Provision in the Killellan Halls – ongoing.

Revision of Organisation Elders – ongoing.

CORRESPONDENCE:

Census – the recent Census taken has been submitted and approved

Life and Work – following the Clerk’s correspondence re the omission of an article in the Magazine re our Extension Project, it has now been confirmed that there will be an item in the July issue.

Entrust Membership – following the Session agreement to deregister from this Tax Credit Scheme we now await an inspection visit to the Killellan Halls.

Photograph – it was agreed that arrangements will be made for a photograph to be taken of the Moderator and the Session.

Thank you - the Clerk thanked George Colquhoun and the serving Elders for their assistance with the arrangements for the recent ‘all age Communion’.

SAFEGUARDING REPORT – the report was circulated prior to the Meeting.  Sandra further reported on the steps being taken to source more help for the Girls Brigade.  It was agreed that a letter should be sent to the Division requesting more help from them – action Sandra, Donald, Jim.

Sunday School Conference ‘For Churches with few or no Children’ - Sandra sought the Sessions agreement to a number of the Sunday Club teachers attending this conference in Edinburgh in September – approved.

TEAM REPORTS:

Worship – the Moderator requested comments from the Meeting following the recent ‘all age Communion Service’ – it was agreed that this had gone well, it was a well organised, enjoyable, happy occasion.  Feedback will be sought from the Sunday Club and Bible class children as well as their parents.  Arrangements for the Ordination of our three new Elders were discussed.

Mission – Caroline updated the Meeting with regard to the purchasing of solar lamps for Mwandi Mission.  Keith has now requested help in providing solar powered calculators, it was agreed that the Congregation would be given the opportunity to donate to this project.

Property – there was an addition to the report previously circulated – the work will be commencing on the Killellan Hall flooring on Tuesday, Norrie is seeking help to clear the hall on Monday pm. The Moderator had been in touch with the Alarm Company for the halls and progress is now being made to clarify responsibility for the maintenance of the alarm.  A question was raised re the reliability of the Loop System in the Church - this will be checked by requesting users to highlight any problems they have encountered.

Finance – Jack summarised the Accounts and his report and confirmed that the Finance Committee were comfortable with the position as at the end of April 2016.

PAGE 544

Youth Mission – there will be a number of Thursday Starzone sessions during the summer school holidays and Sandra would be glad to hear from anyone who can help. 

O and M – Roll Keeper report circulated and there were no questions arising from this.  The Moderator thanked Irwin for keeping the Records up to date.

PRESBYTERY REPORT – circulated prior to Meeting.  An agenda item for the Presbytery meeting on the 23rd June gave details of Donald’s demission wef 31st October 2016.

CARNIVAL REPORT – Kate Jackson once again on behalf of the Co-ordinators and the Committee thanked everyone for their help, the total amount raised to date is approximately £12,600 and rising.  Jim McLaughlin, Kate Jackson  and the Committee have all agreed to remain in position for next year.  Younger members will be sought for the Committee.  The date for the Carnival next year is 13 May.

EXTENSION REPORT – Allan had nothing further to add to his circulated report other than the work that would be commencing in the Halls on Tuesday.

VACANCY PROCEDURES – the Clerk detailed the procedures which would require to be undertaken during the Vacancy.  The Interim Moderator once appointed would be there to guide us through these procedures.  It was proposed and agreed that a letter should be submitted to the Presbytery Clerk requesting that this appointment be actioned as soon as possible – proposed Roy Anderson seconded Caroline Morrison

The Moderator indicated that he already had a number of Wedding Bookings for the 2017 and he requested the Sessions approval to write to the bridal couples confirming the Church would honour these bookings – approval given.

SESSIONS MINUTES FROM 1936 – the Clerk provided an informative and entertaining summary of the Minutes of this time.

AOCB:

AED – has now been purchased a cost less than previously indicated to the Session, the majority of the funding was raised by the Social Committee, a donation was also received from Beaton Bros.  The AED has now been fitted in the downstairs hall area of the Killellan Halls.  Kate and Sandra will run a short training course on Wednesday 29th June at 7pm for anyone interested.

Four Churches Together – Kate and Sandra had previously agreed to attend the next meeting of the group but have as yet not been given a date.  The Moderator indicated that there has been a communication problem with regard to the date of the last meeting but as soon as the next date is available he will confirm it to them

PAGE 545

OPEN DOORS DAY – it was agreed that we would take part in this Annual event, which this year is scheduled for the 3 and 4th of September.  David Fulton our co-ordinator for this event has suggested that as the Saturday was successful last year this should be our chosen day again.  A number of issues were raised with regard to the information leaflets available in the Church and these will be addressed before the event.  Volunteers are required on the day and David would be grateful if you hear from anyone who can help.  The Moderator thanked David for organising the Church’s participation in this venture.

KILALLAN KIRK SERVICE – will be on Sunday 3rd July.  The Kilallan bell will be rung on Sunday 26th June and Sunday 3rd July.  A letter will be sent to Mark Crichton Maitland informing him of Donald’s demission and requesting that 2 members of the Church are appointed to the Kilallan Committee.

DENNIS HOLDBROOK’S FUNERAL ARRANGEMENTS – the Session will meet in the Killellan Halls at 1.15 on Monday 27th June.

ADAMS’S HOUSE – May Griffin gave details of a number of items which had been raised at their recent Committee meeting including a request for volunteers for the Sunday Worship Rota, and a Newsletter which is going to be sent to every Church.

CHRISTIAN AID – Caroline thanked everyone for their help during the recent collection and indicated that to date the sum raised was over £5000.

DATES OF NEXT MEETING:  it was agreed that the Session would meet monthly leading up to Donald’s demission in October – the provisional dates are 10 or 24 August, September to be confirmed, 2 October (Communion) and the 18 October.

Date and time of next Meeting 10 or 24 August 2016.

The Moderator closed the Meeting in prayer at 21.30hrs.

Rev Donald Campbell                                                                        Mr James McBeath

Moderator                                                                               Session Clerk

Date:                                       

 Page no 541.

The Kirk Session of Houston and Killellan Kirk met at 1030hrs on Sunday 12th June 2016 in Church.

The meeting was constituted in prayer by the Rev Donald Campbell, Moderator.

The Minister said that 3 members of the congregation has accepted an invitation to become ruling Elders of Houston and Killellan Kirk.

viz

 Wendy Susan Workman of 16 Gryfebank Close, Houston

Kirsty Jane Johnston of 6 Leeburn Gardens, Houston

William Peter Manley, 2 Lonend Collages, Houston.

The Kirk Session agreed that the service of Ordination and Admission would take place in church on Sunday 26th June at 1100hrs.

An edcit will be served in church today and next Sunday to the effect that,  if any member of the congregation has an objection to the life and doctrine of any or all of the above proposed Elders,  this may be given in at a meeting of the Kirk Session to be held not less than 7 days after the serving of the intimation.

The KIRK SESSION were advised on the arrangements for the All Age Sacrament of Holy Communion that was being held at the 11am Service on the 12th June.  The Bible Class and older Sunday Club children and their teachers would participate in the Sacrament by assisting in the serving of the bread and wine.

There being no further business, the meeting closed at 1040hrs.

Rev Donald Campbell,                                                                  James McBeath,

Moderator                                                                                      Session Clerk.

Date.                                               

  PAGE  533

At Houston and within Houston and Killellan  Kirk , the Kirk Session met at 1030 hrs on Sunday 14 February 2016 and was constituted in prayer by Rev Donald Campbell, Moderator.

Being satisfied as to the life and doctrine of the following persons, the Kirk Session agreed, by resolution, to the admission of:

Kay Hunter 

Leath Harvey 

Lucinda Logan

Charlotte MacLeod

Kirsty Fowler

Suzanne Sime

Ewan Sime

Proposed by Irwin Jefferson and seconded by Ina Jefferson.

Al Shurooq School for the Blind–  the ladies going on the Pilgrimage had organised a very successful ‘Ladies Night’ and raised the sum of £1670 for the school.  Further donations received from the Guild, the Anchor Boys and two private donations brought the total to £2120. It was proposed that the Church would make the total up to £2500, which the Meeting unanimously agreed to.

Rev Donald Campbell                                                                        Mr James McBeath

Moderator                                                                               Session

ClerkPage 532

At Houston and within Houston and Killellan Church, representatives of the Kirk Session met on Sunday 7th February 2016 at 10.30 hours, the Meeting  was constituted in prayer by Rev Donald Campbell

Safeguarding- following successful recruitment to the PVG Scheme, the Session approved the appointment of:

Mr Grant Cadden – 26 Houstonfield Quadrant (BB Pipe Band)

Mrs Janice Anderson – 6 Speirs Road, Houston (Congregational children’s helper).

Mrs Moira Dunlop – 18 Netherburn Avenue, Houston (Congregational children’s helper).

Rev Donald Campbell                                                                                    Mr James McBeath

Moderator                                                                                           Session Clerk

 

 

Date:-PAGE 529

At Houston and within Houston and Killellan Kirk, the Kirk Session met in the West Halls at 1930hrs on Tuesday 26 January 2016 and was constituted in prayer by the Rev Donald Campbell, Moderator. 

SEDERUNT/APOLOGIES – The Sederunt book was passed and apologies received.

MINUTES – Pages 523,524,525,526,527 and 528 were unanimously approved.

MATTERS ARISING:

·       Revised Communion arrangements ongoing – Action Jim, George and Donald

·       Purchase of Defibrillator – to date the sum of £450 has been raised towards the cost.

·       Children at Communion – on hold at the moment and will be taken forward to a later meeting.

·       Citizen’s Theatre Group Divided City Project involving Houston Primary and St Fillans Primary will now be held I the West Hall and not in the Killellan Halls as previously proposed.

CORRESPONDENCE – Session Clerk

·       A letter has been sent to Mrs Margaret Greenlaw to express our sympathy following the problems she had encountered during the recent flooding.

·       A letter of thanks has been sent to our organist and choir thanking them for their participation at the Dedication and Opening ceremony.

·       We have been invited to send representatives to a Commitment of Faith Conference at Burnside Blairbeth Church on 13 February – 2 of our Sunday Club teachers have agreed to attend and the Session approved a proposal to pay their fees (£10 each).

·       Information re the proposed Elders Training Course at Tulliallan on the 29/30 April has been received which will be circulated to the Session – action Session Clerk

·       A delegate is required for the ‘Go for It Conference’ in Greenock on 23 February – information will be circulated to the Session – action Session Clerk

·       Congregational Statistical Report – we had been selected as one of the Churches to trial the report, and the Clerk highlighted some of the information required.

·       Easter Services 21-25 March – duty Elders will be notified of the date they are covering.

·       We have been invited by St Machars Ranfurly to send a representative to the retirement Service of Suzanne Dunleavy on 31st January – Ian Jackson will attend

Safeguarding/Youth Ministry

Helen invited questions from Sandra’s previously circulated report.  The Session members who had attended the recent Safeguarding Training agreed that our thanks should be passed to Sandra, as we are now aware of how much work is involved in carrying out her duties as Safeguarding Officer.

Helen requested the Sessions’ approval to discontinue the meetings between Session representatives and the Girls and Boys Brigade.  The problems which initiated the setting up of this group have now been rectified and it is felt that any problems arising can be dealt with if/when they arise – the Session agreed to this.

PAGE 530

 

Treasurer’s Report – Jack summarised the previously circulated accounts which showed a good overall result for the year.  The Moderator thanked Jack and the Finance Team for their continuing support.  It was agreed that any surplus from this year’s Carnival would to passed to the Annexe Fund.

Team Reports:

Worship – Caroline requested that the information re alcoholic wine at Communion be printed in each edition of the Record.  Food allergies of those taking Communion were discussed and will be followed up at a later meeting.

Property – Norrie and Iain Cameron had prepared a report with regard to a number of errors in the Quinquennial Property report and this will be submitted to Presbytery. An update on the current repairs to leaks in the Church roof was given.  Ian Gray informed the meeting that all was going well with current Contract cleaners and the present regime would continue.  The boiler in the West Hall has been repaired.  Adam requested that something be done about the cobwebs in the halls – this is in hand.

Mission –  The Jam Trust (Jesus and me) a charitable organisation in East Kilbride, are issuing free of charge, a CD titled Cracking Open Easter and Caroline suggested that we could obtain a supply of these which could be circulated to the congregation.  Caroline will follow up on this and request a suitable quantity to be distributed in Church but not along with the Church Record as suggested as this is not practical.  Information will be published in the Church notes and on the web site in the 2 weeks prior to Palm Sunday.  A donation will be given to the Trust for the supply of the CDs.

O and M:

·       Roll Keeper Report – circulated prior to meeting

·       4 Churches together- Ian updated the Meeting re the plans and our requirements for monetary support and volunteers for the visit of the Bible Bus.  The next meeting of the Committee will be on 10 March in the Killellan Hall.

·       Social Committee – have a number of events planned and these will be published in the near future.

Extension Project – Allan updated the Meeting on the current problems being experienced with the flooring in the lower Killellan Hall and the actions which were being taken to rectify the problem.  Allan thanked everyone for their help in our fundraising efforts to date and hoped for their continued support.

New Elders – at a previous meeting Elders were asked to submit the names of anyone they thought suitable for the Eldership, to date only 3 people has responded. Please submit your suggestions to Donald or Jim before the next meeting.

Kirk Session Minutes – the Clerk has been archiving old Minutes before their submission to the National Archives and highlighted to the Meeting some of the more interesting extracts.

 

PAGE 531

AOCB:

Organ Recital will not go ahead as planned on the 6th February due to a scheduling problem by the organisers.  Proposed alternative date is 5 March which has still to be confirmed.

Kirk Postie Charity –the proceeds from the Postie this year had been donated to the charity ‘Renfrewshire Christmas Lunch’. This very successful lunch was held in the Holiday Inn at Glasgow Airport and appreciated by those attending.  Iain Cameron informed the Meeting that it is possible to nominate appropriate people to attend and this may be something we may want to consider in the future.

Street Lighting on Kirk Road – the Clerk has been requested to continue to follow this up.

Disabled Car Parking at Front of Church – a request had been received re the possibility of marking off dedicated disabled parking slots at the front of the Church.  As the ground belongs to Renfrewshire Council this will have to be discussed further – action – O and M team.

Carnival – this year the theme is Star Wars ‘may the 14th go with you’.  The usual help would be very much appreciated.  All volunteers will be made very welcome.  Maggie Deans has taken over the Programme Marketing previously held by Kay Farley.  The Moderator thanked Jim McLaughlin and Kate Jackson for taking over the Co-ordinators roles at very short notice.

Killellan Halls Let – can anyone wishing use of the halls please get in touch with Ina in the first instance?

The Clerk has been asked to write to the Rev Dr John Thomson and his wife Marlene and to pass on our best wishes for a speedy recovery for their son Stephen.

Date and time of next Meeting – Wednesday 2nd March 2016

The Moderator closed the Meeting with the Benediction at 21.00 hours.

Rev Donald Campbell                                                                                    Mr James McBeath

Moderator                                                                                           Session Clerk

Date: